how2pr04.htm

How to "finish" a quarter when you originally forgot to do it.

Scenario: It's July 3rd and you realize you forgot to finish the 2nd quarter.

1. As long as you haven't either keyed or issued a payroll in the new quarter, this will work.
2. Change the date on your computer to the last day of the previous quarter. The program will read the date and "think" you're still in the last month of the quarter.
3. Start the payroll module.
4. Key a single payroll for an employee for ZERO hours. Don't key anything else.
5. Perform the normal trial process. It will produce a "zero dollar" check since there were zero hours entered. However, the system now has something in the payroll workspace that will trigger the payroll finish module into action.
6. Go to the FINISH PAYROLL option, and select all the options, INCLUDING the option to "finish quarter at the same time."
7. When done, print your quarterly reports, etc.
8. Remember to set your computer's date back to the real date!

If you HAVE keyed and processed a payroll in the new quarter but did not finish the prior quarter, here's what to do instead of the above:

1. Scream. Throw your chair across the floor. Insult your boss by referring to his/her relatives in a derogatory manner. (While this doesn't solve anything, it normally helps relieve some tension...)
2. Start the PRHNEW module. Because this module will not run on its own, you may have to call Club Data for information on how to run it outside of Club Office.
3. Select the current quarter.
4. Click UPDATE, and then confirm by clicking on the YES button. The program will recall the employee payroll history and recompile quarterly totals for all employees.
5. Exit the PRHNEW module.
6. Start the Payroll module, print your quarterly reports.

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