how2su01.htm
How to move Club Office to a different computer
Note: This information may be more technical than the reader expects. This is because "moving" software on Windows computers can often become a very challenging task; in most cases, it requires a reinstallation. The information here provides three methods to accomplish this task.
Prerequisites: You must have a solid understanding of computer directory structures and the "copy/paste" functions built into Windows to successfully complete the first method. In addition, if you are moving the system to a server computer, you very likely will also need administrator privileges on the destination computer. Providing information on these prerequisites is beyond the scope of this "how to" document.
Warning: This information is provided to assist end users who are either replacing computers or reconfiguring a network. It is not intended as a method to create a parallel installation of the software and doing so may invalidate your software license as well as create data integrity problems that Club Data cannot solve.
METHOD 1 - COPY/PASTE method (level: advanced)
Make a backup of the Club Office data before you do anything.
Club Office typically resides in a directory (folder) one level down from the "root" directory on a single user system, and on a server, one level down from the directory (folder) that is marked as "shared."
For a single-user system, simply COPY the CDCO folder itself from the source computer to the destination computer's hard disk. If you elect to make a CDCO folder on the destination computer first, then you must copy the CONTENTS of the CDCO folder from the source to the CDCO folder on the destination computer. If you replicate the location on the destination computer's hard disk that it has on the source computer, the same desktop shortcuts to current Club Office modules should work as well. If the relative location on the hard disk is different, you must recreate the shortcuts anew.
For a multi-user system or if you are moving a single user system to a server yet still be in single user mode, you must first create a directory (folder) on the destination server computer and share it to the network, allowing full control access privileges to users. (Users must be able to read, write, execute, create and delete files as the Club Office software often creates temporary workspaces during the course of its operation.) This shared folder becomes the "container" for the CDCO folder, and once the shared folder is ready, you may simply COPY and PASTE the entire CDCO folder to the shared folder. From the workstations that will use Club Office, you must map a network drive letter (we suggest drive P:) to the shared folder so that the startup program is inside the P:\CDCO\ folder (or whatever drive letter you choose). Example: the startup parameter for workstation #1 would read: P:\CDCO\CDCO.EXE 1 with the workstation mapped to the shared resource as drive P:. (Note: Club Office does not work predictably with UNC network connections; you must use drive mapping.)
Once the system has been moved, go into the ORIGINAL CDCO folder and find the CDCO.EXE module. Temporarily rename it to something like XCDCO.EXE or OLDCDCO.EXE. This should prevent accidentally starting the system up from the old location.
Test your new installation; be sure to run all the modules, print a few reports, etc.
When satistifed that all is working correctly, you may simply delete the CDCO folder from the original computer. This is an important step as it will prevent the possibility that parallel data sets may be created, a problem which can create an unsupportable situation.
METHOD 2 - REINSTALL and RESTORE method - SINGLE USERS (level: moderately advanced)
Make a backup of the Club Office data before you do anything.
If a single user system, temporarily RENAME the CDCO folder on existing computer to something like OLDCDCO.
On the new computer, use your original Club Office installation CD to install the basic system.
Once installation is done, use the BACKUP/RESTORE module to restore your data from the backup you made in step #1.
Go to the Club Office support web site and update your system with the most current full system release. This will replace your old executable program files with the most current ones and will also likely trigger the system to update the databases to match the new programs.
Test your new installation; be sure to run all the modules, print a few reports, etc.
When satistifed that all is working correctly, you may simply delete the OLDCDCO folder from the original computer. This is an important step as it will prevent the possibility that parallel data sets may be created, a problem which can create an unsupportable situation.
METHOD 3 - REINSTALL and RESTORE method - NETWORK USERS (level: advanced)
Make a backup of the Club Office data before you do anything.
If already on a network server, either remove the network share so users cannot map to the resource any longer or temporarily rename the CDCO folder to OLDCDCO or some other name.
On the new server computer, create a folder to use as the container for Club Office. Be sure to share it to the network giving full access privileges (read/write/execute/create/delete).
At one of the workstations, map a drive (we suggest drive P:) to the newly-created network resource.
Use your original Club Office installation CD to install the basic system to the newly mapped drive. (The install CD will default to C:\CDCO and you should change it to P:\CDCO instead.)
Once installation is done, use the BACKUP/RESTORE module to restore your data from the backup you made in step #1.
Go to the Club Office support web site and update your system with the most current full system release. Be sure to install the update to the same location as your new installation! This will replace your old executable program files with the most current ones and will also likely trigger the system to update the databases to match the new programs.
Test your new installation; be sure to run all the modules, print a few reports, etc.
When satistifed that all is working correctly, you may simply delete the OLDCDCO folder from the original computer. This is an important step as it will prevent the possibility that parallel data sets may be created, a problem which can create an unsupportable situation.